Personal Assistant

Personal Assistant - 42259

EXECUTIVE ASSISTANT – LONDON

ABOUT THIS JOB 
We are seeking an efficient, organised and confidential Executive Assistant. This busy and varied role will include providing professional, confidential, and administrative support to three high profile leaders in our London office, in a fast-paced global corporate environment. Two of the leaders are in global roles and one in a local UK role. The Nielsen Company works with the biggest names in Media, which is a growing and dynamic business in the UK.

RESPONSIBILITIES

• Providing support to the Directors, the role encompasses key EA responsibilities including: 
• Managing local, regional and international travel arrangements, in a timely, cost effective manner and authorising required expenditure within agreed limits, using the company’s portals and systems.
• Managing diaries and client meetings
• Managing meeting agendas and taking meeting minutes/notes; distributing meeting minutes and capturing any action points/follows up required
• Producing a range of high quality documents from draft, written and oral instructions
• Handling internal/external telephone calls and correspondence
• Drafting communications/presentations as required
• Arranging conference/video conferencing calls for multiple participants and attending if required. Managing in-house video conferencing facilities
• Organising meetings (e.g. leadership team meetings) and ad hoc events both local and international, coordinating arrangements & logistics, attending and taking minutes/action points when required
• Organising client meetings and communicating with a wide range of clients of various levels of seniority
• Managing incoming and outgoing post
• Assisting with ad hoc project work as and when required 
• Production of monthly management reports as appropriate
• Proactively identifying issues needing attention and dealing with minor issues directly and escalating others appropriately
• Identifying any possible problems and undertaking to solve these using their own initiative, using local and international knowledge to progress issues / problems / planning that needs to be undertaken

A LITTLE BIT ABOUT YOU

To succeed in this role, you must be able to demonstrate previous experience of working in a similar role, preferably in a commercial corporate environment.

Candidates will be considered in line with the following attributes:

• Previous experience of providing PA support to multiple senior leaders, including travel administration
• Able to work with confidential information and maintain confidentiality at all times to the highest degree
• Able to adapt to fast paced environment
• Confidence in working and engaging across countries and cultures at a senior level; good interpersonal skills
• An open and approachable manner
• Initiative and flexibility to undertake ad hoc responsibilities as they arise
• Able to manage self and prioritise especially in the absence of the directors; able to work remotely
• Able to manage projects
• Strong communication and listening skills both written and oral
• Ability to draft communications & presentations
• Well organised with strong planning and problem solving skills
• Experience of managing and coordinating budgets
• Ability to determine importance of issues and resolve those within own remit
• Proven experience and credibility of influencing others to take action
• Keen and confident to build strong working relationships across the business
• Strong organisational skills, with the ability to plan and prioritise workload effectively
• Excellent PC skills (Google, Gmail, Word, Excel, Powerpoint, internet usage are all essential). 

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ABOUT NIELSEN

We’re in tune with what the world is watching, buying, and everything in between. If you can think of it, we’re measuring it. We sift through the small stuff and piece together big pictures to provide a comprehensive understanding of what’s happening now and what’s coming next for our clients. Today’s data is tomorrow’s marketplace revelation.

We like to be in the middle of the action. That’s why you can find us at work in over 100 countries. From global industry leaders to small businesses, consumer goods to media companies, we work with them all. We’re bringing in data 24/7 and the possibilities are endless. See what’s next with us at Nielsen: careers.nielsen.com